Chair Person
This member effectively leads and manages the board of directors, focusing on strategic oversight and governance. Main duties of the chairperson is To provide leadership. To ensure the Management Committee functions properly. To ensure the organisation is managed effectively. To provide support and supervision to the chief officer and senior team. To represent the organisation as its figurehead. Calling the meeting to order. Determining if a quorum is present. Announcing the items on the "order of business", or agenda, as they come up. Recognition of members to have the floor. Enforcing the rules of the group. Putting questions (motions) to a vote, which is the usual way of resolving disagreements following discussion of the issues. Adjourning the meeting.
Vice Chair Person
The vice-chair provides additional board leadership and assumes the role of board chair when the chair is absent. To Chair the Annual General Meeting in the absence of the Chair. To act as Chair when requested to do so by the Chair. To respond and assist with tasks requested by the Chair or other members of the committee.
Secretary
The Secretary supports the Chair in ensuring the smooth functioning of the Management Committee. Ensuring meetings are effectively organised and minuted. Liaising with the Chair to plan meetings – Receiving agenda items from committee members – Circulating agendas and reports – Taking minutes (unless there is a minutes secretary) – Circulating approved minutes – Checking that agreed actions are carried out
Vice Secretary
In the absence of the Secretary, the Vice Secretary supports the Chair in ensuring the smooth functioning of the Management Committee. Ensuring meetings are effectively organised and minuted. Liaising with the Chair to plan meetings – Receiving agenda items from committee members – Circulating agendas and reports – Taking minutes (unless there is a minutes secretary) – Circulating approved minutes – Checking that agreed actions are carried out
Treasurer
The Treasurer has a watchdog role over all aspects of financial management, working closely with other members of the Management Committee to safeguard the organisation’s finances. The Treasurer is responsible for: General financial oversight Funding, fundraising and sales Financial planning and budgeting Financial reporting Banking, book keeping and record keeping Control of fixed assets and stock
Vice Treasurer
In the absence of the Treasurer the Vice Treasurer has a watchdog role over all aspects of financial management, working closely with other members of the Management Committee to safeguard the organisation’s finances. The Treasurer is responsible for: General financial oversight Funding, fundraising and sales Financial planning and budgeting Financial reporting Banking, book keeping and record keeping Control of fixed assets and stock